BBB serving the South Plains of West Texas Charity Review Program



“Serving the South Plains of West Texas”
3333 66th St.
Lubbock TX 79413
(806)763-0459 * (800)687-7890 * (806)744-9748 fax

In order to qualify for the Charity Review Program, your organization must:

  1. Complete two fiscal years in operation in the West Texas service area;
  2. Be evaluated and found to meet ALL applicable Standards for Charity Accountability;
  3. Sign a licensing agreement; and
  4. Pay an annual fee


 Name, address and telephone number(s) of organization:


Phone(s): __________________________


Fax:  __________________________


Other names used OR formerly used:






Name and title of contact person: ______________________________________________________


Phone: __________________________Email:  _______________________________


Please provide the requested information/answers and attach copies, if appropriate, to the following:

Governance and Oversight

1. Board of Directors


      Regular appraisals of CEO’s performance

      Board-approved budget

      Conflict of interest policy

      Independent accountant review/audit

2. Number of voting Board members


      Number of full Board meetings annually

      Number of directly or indirectly-compensated person(s) serving as voting member(s) of the Board

      Did any Board member or paid staff have material interests with organization from any relationship or business affiliation?


Proofs of compliance explanation:

List of complete Board of Directors indicating whether or not they are a voting member; directly or indirectly-compensated; attendance at meetings; and/or material interests with organization.

Copy of Minutes indicating CEO’s performance had been reviewed

Copy of Conflict of Interest policy and copy of Minutes indicating Board has reviewed

Copy of independent accountant’s annual review or audit


Measure Effectiveness


6.       Board policy measuring organization’s performance and effectiveness

7.       Copy of report to Board outlining results of above policy


Proofs of Compliance explanation:

Copy of report to Board and Minutes indicating organization’s performance and effectiveness has been reviewed by Board




8.  Total spent on program activities during last year

9.  Total spent on related contributions (donations, legacies and other gifts received as a result of fund raising efforts)

10.  Total unrestricted net assets available for use

11.  Complete annual financial statements prepared in accordance with generally accepted accounting principles.  If over $250,000, a complete audit is done.


      If annual gross income is less than $250,000, a review by a CPA is sufficient to meet this standard

      If annual gross income is less than $100,000 an internally produced, complete financial statement is sufficient to meet this standard


12.     A complete breakdown of expenses on financial report(s)

13.  Report of charity’s expenses including any joint costs allocations

14.  Board-approved annual budget for current fiscal year


Proofs of Compliance explanation:

See also -  Governance & Oversight above

Copy of latest Financial Statements provided to the Board for review

Copy of the Budget and Minutes indicating Board has approved it


Fund Raising and Informational Materials

15. Accurate solicitations and informational materials (include a clear description of programs)

16.  An annual report, including


  1. Mission statement
  2. Summary of past year’s program accomplishments
  3. Roster of officers and members of the Board
  4. Financial information, which includes
    1.    Total income in the past fiscal year
    2.       Expenses in the same program, fund raising & administrative categories as in the financial statements
    3.       Ending net assets



      Web Sites, if applicable, that solicit contributions must contain the same information as above as well as mailing address of the charity and electronic access to its most recent IRS Form 990.

      Address privacy concerns of donors which include

                  providing in written appeals, annually, a means for donors to indicate if they do not want their name and address(es) shared outside the organization;

                  providing a clear, prominent, easily-accessible privacy policy

      Clear disclosure of how the charity benefits from the sale of products or services

                  the actual or anticipated portion of the purchase price that will benefit the charity

                  the duration of the campaign

                  any maximum or guaranteed minimum contribution

      Responds to and acts promptly on complaints


Proofs of Compliance explanation:

Copies of any solicitations or informational brochures used within the past year

Copy of Annual Report

Website Address, if applicable: ___________________________________________________________


Email Address, if applicable: _____________________________________________________________

Copy of published Privacy Policy

Copy of contract(s)/agreement(s) with professional fund raising firms

Additional Copies needed:

      Roster of advisory committee(s), if applicable

      Copy of registration with City of Lubbock to solicit within the city limits OR Permit #: ___________ and expiration date _____________.


Prepared by: __________________________ Title: __________________________

Date: ____________________