The torrential rainfall across Southern California this year has made it clear just how much we depend on technology. How many businesses lost hours of productivity because their office internet connection died in a storm?
It’s essential to have a plan of action for when the worst happens. That’s why we’ve gathered some tips for backing up the electronic necessities around your office to ensure you’re prepared.
Set up automatic backups on your desktop computers
Both Windows and Mac machines have the ability to set up “restore points.” These are basically snapshots of your computer you can roll back to if anything ever goes wrong. Creating a restore point often takes as little as a minute, and as a rule you should create one before installing any new software or hardware. But automating the process makes it even more useful.
Depending on your version of Windows, your computer is likely already creating restore points fairly regularly - including before major moves like installing new software. You can still tweak the frequency to your liking using handy guides from How-To Geek for Windows 10 or Windows 7/Vista.
Mac users will need a separate hard drive - external ones work great - to create “time machine” backups for their computers. OS X Daily has a great guide on setting up automatic backups for Mac machines.
Aim for a backup schedule of at least once per week. You’ll thank yourself when something inevitably goes wrong and you’re able to quickly get back to work.
Back up devices, too
As more and more business shifts to mobile devices and tablets, you need a strategy to make copies of data on all employee devices. You can toggle automatic backups with just a few menu taps on both Android and iOS devices.
Treat phones, tablets and other devices no differently than desktop computers – weekly backups should be a minimum.
Look into cloud-based backups
On-site copies of your data will save you plenty of headaches. But what happens when those copies get erased – either accidentally, maliciously or through something like extreme weather?
You can consider cloud-based backups a form of business insurance. Keeping extra copies of information at a remote location gives you confidence that even the worst of the worst won’t stop you.
Luckily, backing up the cloud has become much easier and more affordable in recent years. Companies like Carbonite and Barracuda offer simple enterprise solutions for backup needs.
Of course, if you work in an industry like health care or finance, you’ll need to take extra precautions to ensure your cloud backups keep customer information safe. It may be wise to consult a local IT support company with experience protecting sensitive data.